Experienced Administration and Procurement Coordinator
07/07/2026
07/08/2026
Permanent - Full Time
Townsville
Administration and Office
Join a growing and dynamic team where your organisational skills, initiative and attention to detail will make a genuine impact on our day-to-day operations.
We are looking for an experienced Administration & Procurement Coordinator who enjoys taking ownership of key business processes and keeping operations running efficiently. This is a diverse, hands-on role that goes well beyond traditional administration, offering the opportunity to work across procurement, vehicle administration, accounts support and payroll assistance.
If you're someone who enjoys improving processes, building strong relationships and working independently while supporting multiple areas of the business, we'd love to hear from you.
Job Description
Job Description
As our Administration & Procurement Coordinator, you'll play a key role in supporting the day-to-day operations of the business. You'll take ownership of several critical administrative functions, ensuring processes are accurate, efficient and completed on time.
Key responsibilities include:
Procurement & Purchasing
Raise and process purchase orders
Monitor purchasing requests and approvals
Liaise with suppliers and internal stakeholders
Maintain purchasing records and documentation
Administration
Coordinate vehicle servicing, maintenance and registrations.
Maintain accurate fleet records, maintenance schedules and tracking spreadsheets.
Monitor and follow up outstanding vehicle-related actions.
Prepare, maintain and file business documentation and records.
Provide general administrative support across the business.
Assist with other administration and operational support tasks as required.
Accounts Administration
Allocate and process invoices
Assist with accounts administration tasks
Follow up outstanding customer payments
Support debtor management and cash flow activities
Maintain accurate financial records
Payroll Support
Provide payroll administration support and backup assistance
Assist with payroll data collection and processing
Learn and support payroll systems and procedures
Work closely with the Finance and Payroll team
This role offers variety, responsibility and the opportunity to become an integral part of our business operations.
Desired Skills and Experience
We're looking for someone who brings initiative, accountability and strong organisational skills.
To be successful, you will have:
3-8 years' experience in administration, business support, operations or a similar role
Experience managing purchase orders and procurement processes
Exposure to accounts administration and debtor management
Strong Microsoft Office skills, particularly Excel
Excellent organisational and time management skills
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
A proactive attitude with the ability to work independently
The ability to build positive working relationships across all levels of the business
Desirable but not essential:
Previous payroll administration experience
Experience with fleet or vehicle administration
Experience using accounting or payroll software
Why Join Us?
Diverse and rewarding role with plenty of variety
Opportunity to take ownership of key business processes
Supportive team environment
Stable, long-term opportunity
Ongoing learning and development
Opportunity to grow alongside the business
For more about us visit edmsaustralia.com.au
We look forward to hearing from you!
EDMS welcomes applications accompanied by a current resume and a cover letter outlining your experience to